Tips & Guidelines For Stress-Free Corporate Event Planning
The event or hospitality is organized or founded by a Corporate or business entity. In this kind of event the target is their employees, Board Members, shareholders, and all the people related to the entity. The main motto of corporate events is to promote their brand and their service by connecting the client and other people. It also develops a positive impact on the team‘s productivity. The event brings the community people together.
Planning an Event may be exciting at the same time it was a stressful job for the organizer. It involves several steps and procedures to be followed to avoid those stressful procedures. We have listed the 7 most important tips to be followed while planning to conduct a Corporate Event.
The W Questions
While planning the event these W questions will help to draw a proper plan for the successful event.
What The first and foremost question is WHAT. What is the event about? What do you gain from this event? What are you planning to do during it? What is the event's purpose?Question your goals before planning the event.
Who Once you know what the event is about you can easily move forward to the next question: who is your target audience?
When The question WHEN answer the date and time the event is supposed to be conducted. Whether it's going to be held on the weekend or any holiday.
Where Choosing the right location helps to have a successful corporate event. checking the availability of the location is one of the most important factors in choosing the location.
Setting And Fixing The Budget
Setting the budget is most important to know how much money you have spent and what is the result you have got. It helps for future reference. These budgets can be divided into several parts one for food, decoration, and marketing the event.
The budget can be split into percentages and it should also contain an emergency fund. The additional fund is also acceptable if you want any additions at the last minute. A budget ensures that there is enough money to handle all kinds of expenses which are either planned or unplanned expenses.
Follow The Theme
Deciding on the theme is one which makes all other decisions easier. Theme decides the mode of decoration, what kind of music to be played at the event and the fixed cuisine to serve the guest. The theme can also be fixed based on the season. Even the dress code is fixed based on the theme.
If the event took place during the winter season you can have a cloudy decor mixed with rainy and mist-based decor. Sever hotter food to your guest and follow up the blue or light color dress code which goes well with the winter theme.
Have a Plan For Entertainment
To make the moment memorable, plan proper entertainment that leaves a good impression on guests. This part also includes in the budget so plan it according to the budget. Entertainment DJ music, comedy Show, magic show Etc.
You can also arrange a background selfie booth that contains your company logo on it or event branding. If it's good for your budget make some fun game tournaments and involve the guest to participate and give them a small token of a gift for the winning person
Promoting The Event
Promotion means marketing the event. The guest must be aware of the event. The advertisement should be honest and organic so our guests have exact knowledge about the event. The budget can be cut and kept for the advertisement.
One of the easiest and best ways to promote your event is by marketing it online. Social Media is one of the most powerful tools to promote your event directly to your targeted audience. You can use multiple channels to get a wider audience which will also create excitement.
Always Have Plan B
Having a plan B is one important one while planning an event. When something bad happens in the event immediately the alternative plan B should take place if you expect the unexpected to make it perfect with the alternative plan.
Create a list of all the possible events and how to fix them. Take all the precautionary measures. Build a team and divide the work to make sure that you must have proper communication with them.
A proper follow-up will always give you a proper outcome of the event. An event is not over until people get enough of hearing about it. you should have a proper follow-up. This can be done through email or by getting feedback from the audience.
When you create a follow up you can also check the attendance. You can also share your experience so you can have an overview of the event and improve any queries you get in feedback about the future event.
Plan Your incredible events With Bamboo Events And Planner
When organizing a corporate event you may feel frightened, but we feel that our tips will help you when you are planning an event. The next time you plan an event use these seven tips to get through all the suffering and get a well-organized event. Not only feeling well organized you can also feel confident on the day. For more information and planning you can also check on Bamboo Events Planning and Decor in Coimbatore to have a stress free Corporate Event